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Privacy Policy

Privacy Policy for Alliance for Longevity Science, Arts & Entertainment (“ALSAE”)
Effective Date: January 1, 2025

1. Introduction & Scope
Welcome to the Alliance for Longevity Science, Arts & Entertainment (“ALSAE,” “we,” “our,” or “us”), a 501(c)(3)-pending nonprofit organization dedicated to advancing longevity science through the resources of the arts and entertainment community. This Privacy Policy explains how we collect, use, share, and protect the personal information of individuals who visit our website or otherwise interact with us. By accessing our website or providing information to us, you agree to the practices described in this policy.

2. Our Commitment to Privacy & Mission
Protecting the personal information of our supporters, partners, donors, event participants, and volunteers is important to us. Maintaining your trust helps us pursue our mission of supporting longevity science, arts, and entertainment through research, events, and community engagement. We strive to handle your information responsibly and transparently in accordance with applicable laws and regulations.

3. Information We Collect
We may collect various types of information, including:

  1. Contact Information: Such as your name, email address, mailing address, phone number, or other similar identifiers when you subscribe to newsletters, complete registration forms, make inquiries, or donate.
  2. Donation & Payment Information: If you make a financial contribution or payment to attend an event, we collect payment details (e.g., credit card number, expiration date, and billing address). We may use a third-party payment processor to securely handle this information.
  3. Program-Specific Information: Depending on the nature of a particular event, activity, or program, we may request additional details relevant to providing that service or experience (e.g., dietary preferences at an event, demographic data for research, etc.).
  4. Website Usage Data: We may collect non-personal data through cookies, web beacons, or similar technologies. This may include your IP address, browser type, device information, and pages visited.
  5. Offline Interactions: We may also collect information if you attend one of our in-person events or call us with a question. This can include sign-up sheets, donation forms, business cards, or event registrations.

We do not knowingly collect personal information from minors under the age of 13 without parental consent. If you are a parent or guardian and believe we may have collected information about a child under your care, please contact us at the email address below so we can address it promptly.

4. How We Use Your Information
We use your information for purposes consistent with our nonprofit mission and in accordance with applicable law, including to:

  1. Process Donations and Payments: To accept and acknowledge donations, sponsorship fees, or event payments, and to provide necessary tax receipts.
  2. Provide Services and Communication: To send you updates about our programs, events, newsletters, or other materials you request.
  3. Respond to Inquiries: To address your questions, comments, or feedback.
  4. Improve Our Programs and Website: To analyze website traffic, evaluate the effectiveness of our communications, and enhance our offerings.
  5. Compliance and Legal Obligations: To meet legal requirements, such as financial reporting or recordkeeping.
  6. Other Legitimate Interests: To protect and enforce our rights, protect the security and integrity of our operations, and as otherwise disclosed at the time of collection or permitted by law.

5. Sharing of Your Information
ALSAE does not sell or trade your personal information. We will only share your information:

  1. With Service Providers: Such as donation processors, event ticketing platforms, email distribution services, or website analytics providers that help us fulfill our mission and operate effectively. These entities are obligated to use your information solely for the services requested.
  2. As Required by Law: We may disclose information if legally required by court order, subpoena, or other lawful requests.
  3. With Your Consent: We will seek your express permission before sharing your information with any entity outside the scope of this policy.

6. Third-Party Service Providers and Analytics
We may use third-party platforms or analytics tools (e.g., for processing credit card transactions or analyzing web traffic). We encourage you to review the privacy practices of any such providers. However, we will only deal with reputable providers who we reasonably expect will maintain the confidentiality of your information and use it only for the purposes for which we engage them.

7. AI Chatbot
We use Chatbase, an AI chatbot service, to assist visitors with customer support, sales inquiries, and general engagement on our website.

  1. When you interact with our chatbot, the information you provide (such as questions, feedback, or other messages) may be processed by Chatbase to generate responses.
  2. Chatbase does not use your conversations to train its AI models or for any purpose other than providing immediate responses.
  3. Data submitted through the chatbot is encrypted both in transit and at rest, and is stored securely on servers located in the United States.
  4. Chatbase adheres to OpenAI’s Data Usage Policy, which ensures that data submitted via their API is not used to train OpenAI models or improve OpenAI’s service offerings.
  5. We do not use the chatbot to collect sensitive personal information unless you choose to provide it during your conversation.
  6. You may request access to, correction of, or deletion of your personal data processed by Chatbase, subject to applicable laws.
  7. For privacy-related inquiries or requests regarding data processed by the chatbot, please contact us at privacy@alsae.org.
  8. For more information about Chatbase’s privacy practices, please visit Chatbase Privacy Policy.

8. Data Security
We implement reasonable and appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures may include encryption, secure servers, and access controls. While we strive to protect your data, no method of transmission over the internet or electronic storage is completely secure, absolute security cannot be guaranteed.

9. Your Choices & Rights

  1. Opt-Out of Communications: You can opt out of receiving our communications at any time by following the “unsubscribe” link in our emails or by contacting us directly.
  2. Access or Update Your Information: You may request to review or correct the personal information we hold about you by contacting us.
  3. Cookies and Tracking: Most web browsers allow you to manage cookie settings. You can set your browser to refuse cookies or alert you when cookies are being sent. Some site features may not function properly without cookies.

10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, applicable law, or other reasons. The updated version will be posted on our website with a new effective date. Continued use of our services after any modifications indicates acceptance of the revised policy.

11. Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy or your personal information, please contact us at:

  • Email: privacy@alsae.org
  • Mail: ALSAE, Attn: Privacy, 8 The Green, Suite 8718, Dover, DE 19901